Undergraduate Academic Regulations

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1. Degrees and Certificates

1.1 The Senate may, for cause stated, deny a degree or certificate for any student.

1.2 In order to be granted a degree or certificate from RMC, the student must meet all academic requirements, and be in good standing with the college. In the case of a student denied a degree or certificate for cause, Senate may consider the award of a suitable degree or certificate at a later date, upon presentation of evidence permitting the student’s good standing at RMC to be restored.

1.3 With the exception of the Bachelor of Military Arts and Science (BMASc) degree, to receive a degree or certificate from RMC, a student must pass at least 50% of their required credits for their degree or certificate at RMC.

1.4 RMC credits already applied to complete a bachelor’s degree from RMC may also be used for up to 50% of the credits required for a certificate from RMC.

2. Certificates and Diplomas

2.1 Certificates and diplomas are granted to students who have successfully completed the Programme of Studies leading to Certificates or Diplomas as specified in the appropriate Calendars published by RMC. Students are restricted from being enrolled in more than one programme of study at the same time.

2.2 Credits earned for certificates may be used as a laddering mechanism to earn degrees; however, credits earned for degrees may only be used for certificates in accordance with Academic Regulation 1.4.

3. Honours Programmes of Study

3.1 To earn a Bachelor of Arts (Honours) degree within a discipline, a student must successfully complete the required courses set out in the applicable Honours Programme of Study, with at least 20 credits within the discipline, must maintain a minimum B average in the Honours courses in all 300 and 400 level courses in their Honours Programme of Study, and must attain at least a B- average in the 400 level courses.

3.2 To earn a Bachelor of Science (Honours) degree within a discipline, a student must successfully complete the required courses set out in the applicable Honours Programme of Study and must maintain a minimum B- average in all 300 and 400 level courses prescribed by the Faculty of Science.

3.3 To earn a Bachelor of Engineering degree within an approved engineering programme, a student must successfully complete all required courses set out within the applicable Programme of Study as prescribed by the Faculty of Engineering.

3.4 To earn a Bachelor of Military Arts and Science (Honours) degree, a student must successfully complete the required courses set out in the applicable Honours Programme of Study, with at least 20 credits in Military Studies, must maintain a minimum B average in the Honours courses in all 300 and 400 level courses in their Honours Programme of Study, must attain at least a B- average in the 400 level courses and must achieve at least a B in the Directed Research Project (MAS 400).

3.5 The Faculty Council may, for cause stated, remove a student from an Honours Programme of Study in Arts or Science at any time, even though the student may have obtained the standard required by these regulations.

4. Second Degrees

4.1 The holder of an Undergraduate Degree from RMC or from another university may complete a second Undergraduate Degree at RMC, subject to the agreement of the Faculty and/or departments involved and to the following restrictions:

1. The holder of an Honours degree from RMC or from another university may not apply to obtain from RMC a Major or a General degree in the same discipline;
2. the student may not apply to register into a Programme of Study leading to a degree which has the same name as the first undergraduate degree he/she has obtained, except that the student may apply to be admitted to an Honours Programme of Study, if the first degree obtained is a Major or a General degree or may apply to be admitted to a Major Programme of Study if the first degree obtained is a General degree;
3. the student has met the requirements for admission into the chosen Programme of Study, as determined by the Faculty and/or departments concerned.

4.2 To obtain a Second Degree, the holder of a first undergraduate degree, whether from RMC or from another university, must complete at least half of the credits required by the chosen Programme of Study through RMC and meet all the requirements of the chosen Programme of Study as specified in RMC’s Undergraduate Calendar. In cases that involve 30 credit degrees, to obtain a Second Degree, at least 10 of the required credits for the Second Degree must be new credits earned after being accepted into the Second Degree programme; or at least 10 of the required credits for the Second Degree must be new credits earned after being accepted into the Second Degree programme and/or unused credits from the initial degree.

5. Upgraded Degrees

5.1 The holder of a General Degree from RMC may apply to complete a Major or an Honours Programme at RMC, subject to the agreement of the appropriate Dean involved, if she/he has met the requirements for admission into the chosen Programme of Study, as determined by the Faculties and/or departments concerned.

5.2 The holder of a Major Degree from RMC may apply to complete an Honours Programme at RMC, subject to the agreement of the Faculties and/or departments involved, if she/he has met the requirements for admission into the chosen Programme of Study, as determined by the Dean.

5.3 To obtain an Upgraded Degree, the holder of a General or Major Degree from RMC must meet all the requirements of the chosen Major or Honours Programme of Study as specified in RMC’s current Undergraduate Calendar, and they must surrender the degree that is being upgraded.

6. Changes in the Programme of Study

6.1 In the case of a transfer of registration in a Programme of Study between Faculties, signatures are required from the Deans and Department Head(s) / Programme Chair(s), those from and to which the transfer is sought.

6.2 Unless a student is required to change programmes, a student may not add courses after the first two weeks (14 days) of a term; exceptions may be approved by the Dean. Students may withdraw from courses at any time during the first four weeks (28 days) of a term without financial penalty or having the course appear on their transcript.

6.3 Normally a student will not be permitted to withdraw from a course after the 7th week (49th day) of the term. Courses dropped between the 4th and 7th week will be reflected as "Withdrawn / Abandonné" on the transcript, whereas after this period a mark will be assigned.

6.4 In exceptional circumstances, and prior to a grade becoming final, the Dean may authorize a student to withdraw from a course at any time; the course will be reflected as "Withdrawn / Abandonné" on the transcript. Once a Department Head has approved the course grade, only Faculty Council or Senate may authorize a withdrawal from the course, since it would involve expungement of the grade; the course will be reflected as "Withdrawn / Abandonné" on the transcript.

7. Course Completion

7.1 A university degree certifies that its holder has attained a measurable level of academic achievement as established by a recognized system of evaluation. Thus the performance of each student in each course must be evaluated by the instructor or instructors responsible for the course. Final grades are determined by students' performance on one or more of the following:

1. Assigned work: assignments, term papers, projects, oral presentations etc.;
2. Class participation which, in certain disciplines, may justify an attendance requirement;
3. Progress tests;
4. Laboratory tests and/or laboratory work;
5. Mid-term and/or final examinations; and/or
6. Level of written and/or oral expression.

7.2 The weight accorded to the various elements is at the discretion of the instructor or instructors responsible for the course. At the beginning of a course the instructor shall provide students with the evaluation scheme in writing, which includes proctored exams. The grading scheme cannot be altered without appropriate notice and normally should not be altered at all after seven weeks (49 days) into the term.

7.3 Students must normally complete all required course work prior to the last day of the term in which the course is offered. Students with incomplete work will normally receive a final grade based on work completed. Under exceptional circumstances, the Department Head may allow an incomplete grade to be assigned followed by the code "IN", provided that the student requests an incomplete grade and the instructor agrees to accept the outstanding work. (Prior to granting such a request, the Department Head may require a written appeal and/or medical certification or other documentation that demonstrates extenuating circumstances.) When the Department Head agrees to allow an incomplete grade to be awarded, the student will be advised in writing of the last acceptable date for receipt of late work.

7.4 If a revised mark has not been submitted before the end of the following term, the "IN" annotation will be automatically deleted from the transcript and the interim mark will stand as the final mark. (This one-term maximum may be extended when failure to complete course requirements is clearly due to exceptional circumstances (i.e., not simply workload demands). However, when it is unlikely that a student will be able to complete a course due to Canadian Armed Forces operational requirements, the student is encouraged to apply to withdraw without penalty).

8. Transcript Related Regulations

8.1 In addition to numeric and letter grades, RMC uses the entries shown in Table 8-1 on the student's Transcript to reflect course status:

Table 8-1 Transcript Notations

8.2 Aegrotat Standing: Aegrotat Standing in a course may be granted by Faculty Council to a student who has been unable to write the final examination, but who has received satisfactory term marks. Courses passed with Aegrotat Standing will be so annotated in the transcript and will not be included in the calculation of overall average.  

8.3 Audit: A student must formally register to audit a course at the beginning of the term, subject to the permission of the instructor and the Department Head and will not normally be allowed to change to regular course status after registration deadlines have passed. The level of participation of auditing students will be determined by the instructor and will not normally include submission of assignments or writing exams. Audited courses will be annotated by the code "AU" on the transcript.

8.4 Credit Granted: Credits granted are annotated on the transcript with the code "CG". Marks for CG courses will not be included in overall average calculations

8.4.1 Challenge Exam: In conjunction with the respective faculty, Department Heads will determine which courses are appropriate for challenge, and in determining the appropriate method of evaluation. All challenge exams will be conducted in accordance with Academic Policy Directive 3: Standards for the Conduct of Undergraduate End-of-Term Examinations. Course credits earned through successful passing of a Challenge Examination will be annotated as "CG" (Credit Granted) on the transcript. A student cannot request a Challenge Exam, for a course in which they were unsuccessful, in lieu of repeating a course or a supplemental evaluation. This applies both to courses taken at RMC or other institutions. Students must request and receive permission for a challenge exam through the appropriate Department Head before the start of each academic year; exceptions must be approved by the Principal. Once approved, students must register for the course through the Office of the Registrar. Students authorized to write a Challenge Exam are required to pay normal course fees for the course being challenged, as applicable. Students may not withdraw from a Challenge Exam once registered. The course fees for a challenged course are not refundable. Students will be assigned a course grade. Students who fail to complete the requirements for the Challenge Exam will be assigned a failing grade. A supplemental evaluation cannot be written for a failed Challenge Exam.  A course cannot be challenged a second time.

8.5 Extra Course: The grades obtained in Extra Courses are counted in the student's term and cumulative averages, and when the Extra Course is within the field of study or discipline, the grade obtained in that course is taken into account with respect to the award of distinctions.

8.6 Exemption: An exemption does not earn academic credit, but will enable the student to replace the exempted course with another elective course in order to earn sufficient credits to satisfy degree requirements. The transcript is marked with the code "EXE".

8.7 Transfer Credit: Transfer credits may be granted for university courses that are assessed through the PLAR process as satisfying RMC's academic requirements, or as fulfilling the requirements for unallocated credits, provided that marks of C- or higher have been earned and an overall satisfactory academic record has been maintained. The minimum mark of C- is to be waived in cases where RMC has entered into a Memorandum of Understanding with another university or a consortium of universities requiring the parties to reciprocally recognize the passing grade in each other's courses, under conditions stipulated in the Memorandum. A transfer credit for a university-level course taken at a Community College or CEGEP may also be granted provided the mark is satisfactory; normally a maximum of ten such credits may be granted at an appropriate level, depending on the program of study. Course requirements that have been satisfied through Transfer Credit are annotated on the transcript with the code TC. See academic regulation 8.9.

8.9 Letter of Permission: RMC students who wish to take courses at other institutions for credits towards their programme of study must obtain prior written permission in the form of a letter of permission. The course(s) so taken must satisfy a requirement identified in the student's programme plan. Failure to obtain permission prior to the course start date will result in the credits not being accepted. A course calendar description must be submitted with the written request, as well as a Request for a Letter of Permission. The amount of instructional hours should be clearly indicated.

8.10 Credits: Each course has been assigned a credit value, which is included in the Calendar description. Credits are used in determining the average and academic standing of a student. The actual credits assigned to a course are a function of the contact time.

9. Equivalency:

9.1 When a Mandatory Course or its equivalency, delivered by RMC or RMC Saint-Jean, is failed for a second time, the student will be required to withdraw from his or her Programme of Study. Courses failed at another institution will not be counted as a first or second failure. See Academic Regulations 8.9, 18.1 and 18.2.

10. Final Examination

10.1 Final examinations will be held at dates and times specified in the examination timetables. Final examinations for courses or course sections may be held outside the specified exam period only with prior approval of Faculty Council. This regulation does not apply to individuals who may need to write at a different time from the rest of the students for a given course due to exceptional circumstances. Where a student needs to write at a time different from the scheduled examination due to exceptional circumstances, Academic Regulation 10.3 applies.

10.2 The instructor may refuse a student permission to write a final examination in a course if the requirements with regard to course work have not been met.

10.3 In the case of illness or deployment, a student may be granted permission to reschedule a final examination by the Department Head concerned, even if the exam will occur outside of the dates and times specified in the examination timetable. Students wishing to reschedule a final exam for any other exceptional circumstance must seek Decanal approval. The Office of the Registrar is to be advised of any exceptions granted.

10.4 Final Standing is granted by the Senate upon recommendation from the Faculty Board and Faculty Council.

11. Academic Grades

11.1 Grades for all courses appear on transcripts as letter grades and per cent grades.

11.2 Gradation of Academic Distinctions used by RMC is shown in Table 11-1.

Table 11-1 Conversion Table of Academic Standing

First Class Distinction

Distinction

Pass

Failure

Serious Failure

12. Academic Distinctions

12.1 Repeated Courses - Determining Academic Averages for Academic Distinctions:  When determining academic averages to be used for Academic Distinctions, any courses that were taken more than once will include only the mark for the most recent attempt.

12.2 Students graduating with a Bachelor of Arts (Honours) or a Bachelor of Science (Honours) who have attained at least an A- average in the 300 and 400 level honours courses will have their transcripts annotated "First Class Distinction".

12.3 Students graduating with a Bachelor of Engineering who have attained at least an A- average in all 400 level courses (HIE289 counted as a 400-level course) will have their transcripts annotated "First Class Distinction".

12.4 Students graduating with a Bachelor of Military Arts and Science (Honours) who have attained at least an A- average in the 300 and 400 level honours courses and achieved at least a B in their Directed Research Project will have their transcripts annotated "First Class Distinction".

12.5 For all other undergraduate degrees, students who have attained at least an A- average for degree specific 300 and 400 level RMC courses, based on a minimum of five courses, will have their transcripts annotated "First Class Distinction".

13. Not Assigned

14. Pass Standing

14.1 A student is on Pass Standing unless the student is placed on Warning, Probation, or is required to Withdraw.

15. Warning

15.1 A Full Time student shall be placed on Warning at the end of a term if the student fails one or more mandatory courses applicable to their programme of study, whose total credit value is less than two (2), provided the student's term average is greater than 50 percent.

15.2 A Full Time student will be removed from Warning when the student has successfully completed all previously failed Mandatory Courses.

15.3 A Part Time student shall be placed on Warning if:

1. The student has failed a Mandatory Course applicable to their programme of study whose total credit value is less than two (2), or
2. After taking courses in any given Programme of Study, the student has failed courses totalling more than four (4) credits.

15.4 A Part Time student must retake successfully the failed Mandatory Course or pass all subsequent courses taken totalling no less than eight (8) credits to be removed from Warning.

16. Probation

16.1 A Full Time student shall be placed on Probation at the end of a term if the student fails mandatory courses such that the cumulative total credit value of Mandatory Courses failed applicable to their programme of study, and which have not been successfully completed is greater than or equal to two (2), but less than or equal to four (4), provided the student’s term average is greater than 50 percent.

16.2 A Full Time student will be removed from Probation and placed on Warning upon successful completion of a sufficient number of courses such that the total credit value of the courses that the student must retake is less than two (2).

16.3 A part time student shall be placed on Probation if:

1. The student was on Warning and fails any Mandatory Course; or
2. The student's cumulative average is less than 50 per cent but equal to or greater than 45 percent; or
3. The student has failed courses totalling more than eight (8) credits applicable to their programme of study.

16.4 A Part Time student must retake successfully all failed Mandatory Courses or pass all subsequent courses taken totalling no less than eight (8) credits to be removed from Probation.

17. Failed Term

17.1 A Full Time Student shall be declared "Failed Term" at the end of a term if:

1. the student fails Mandatory Courses such that the cumulative total credit value of Mandatory Courses failed applicable to their programme of study, and which have not been subsequently successfully completed is greater than four (4);
2. the student’s average is less than 50 percent;
3. the student fails any Mandatory Course or Courses such that, due to prerequisite requirements, will be unable to register in the subsequent term in a normal course load as defined in Table D-1 or as determined by the department head, or

4. the student fails any four term, mandatory course such that, due to prerequisite requirements, will require an additional four terms to complete their degree.

17.2 Students who are in a Failed Term Status will not be required to maintain a normal course load as described in Table D-1 of the Academic Regulations. Students in a Failed Term Status may take only courses up to but not exceeding the normal course load as defined in Table D-1.

17.3 In some cases, ROTP or UTPNCM students in “Failed Term” status will be unable to complete their programme within their period of subsidization. In these cases, a decision by the military chain of command will be required in order for the student to continue in the programme.

18. Withdrawal

18.1 Except when exceptional or extenuating circumstances are present, a Full Time student will be required to Withdraw from a Programme of Study if:

1. A Mandatory Course or its equivalency, delivered by RMC is failed for a second time (it does not include exclusions, suitable substitute courses, or courses taken at another institution); or
2. The term average is less than 45 per cent; or
3. The student fails Mandatory Courses applicable to their programme of study totalling more than four (4) credits in any term; or
4. The student has failed courses applicable to their programme of study totalling more than eight (8) credits.
5. An ROTP or UTPNCM student fails a term having previously failed a term in the same programme.

18.2 Except when exceptional or extenuating circumstances are present, a Part Time student will be required to Withdraw from a Programme of Study if:

1. The student fails a course or its equivalency, delivered by RMC that the student has previously failed (it does not include exclusions, suitable substitute courses, or courses taken at another institution); or
2. The student has a cumulative average, based on at least four (4) courses taken, of less than 45 per cent; or
3. The Student on Probation fails a Mandatory Course; or
4. The student has failed courses totalling more than twelve (12) credits applicable to their programme of study.

18.3 A student who is required to Withdraw from a Programme of Study may apply for admittance to a different Programme of Study. Permission of the appropriate Dean is required for admittance to a new Programme of Study.

18.4 The Senate of the Royal Military College of Canada may at any time require a student to withdraw from the University if his or her conduct, attendance, work or progress is deemed unsatisfactory.

19. Re-admittance

19.1 A student who has been required to Withdraw from a Programme of Study may apply to be re-admitted to the Programme of Study no sooner than 12 months after receipt of the notification requiring withdrawal.

19.2 A student who is re-admitted to and is subsequently required to Withdraw from a Programme of Study for a second time will not normally be permitted to apply for re-admittance.

20. Supplemental Evaluations

20.1 Supplemental Evaluations at RMC that require scheduling (eg. exams) will be held at dates and times specified in the Supplemental Evaluation timetables. Supplemental Evaluations for courses or course sections may be held outside the specified Supplemental Evaluation period only with prior approval of Faculty Council. This regulation does not apply to individuals who may need to write at a different time from the rest of the students for a given course due to exceptional circumstances. In the case of illness or deployment, a student may be granted permission to reschedule a Supplemental Evaluation by the Department Head concerned even if the evaluation will occur outside of the dates and times specified in the Supplemental Evaluation Timetable. Students wishing to reschedule a Supplemental Evaluation for any other exceptional circumstance must seek Decanal approval. The Office of the Registrar is to be advised of any exceptions granted.

20.2 A student receiving a passing grade (as defined by the academic regulations) or higher on a Supplemental Evaluation will be granted a pass standing for the course for which the Supplemental Evaluation was conducted. Both the original mark and a PASS or FAIL notation for any Supplemental Evaluations will be shown on the student's transcript.

20.3 Unless precluded by Faculty Council, a Full-time student will be granted the option of writing Supplemental Evaluations, provided that:

1. the student's mark in the course is less than 50% but greater than or equal to 40%; and
2. the student's overall Term Average is not less than 50%.

20.4 A Full-time student will not be permitted to write more than two (2) Supplemental Evaluations in any term; exceptions are at the discretion of the Dean.

20.5 No full-time student will be allowed to undertake more than four (4) Supplemental Evaluations during the student's entire period of undergraduate study at RMC, which includes any RMC equivalent undergraduate courses taken at the Royal Military College Saint-Jean. These four (4) Supplemental Evaluations cannot be used for ATE or LCF courses, however, students will be permitted:

1. up to an additional two Supplemental Evaluations that can only be used for ATE course failures,
2. one additional Supplemental Evaluation that can only be used for LCF100, LCF200, LCF301 or LCF302, and
3. one additional Supplemental Evaluation that can only be used for LCF400.

20.6 Part-time students are not permitted to write Supplemental Evaluations.

20.7 Supplemental Evaluations can take many forms, such as, but not limited to an exam, an essay, a lab report, an oral exam, some other assignment, or a combination of these formats, which will be determined by the instructor responsible for the course or course section in consultation with the Department Head or Programme Chair responsible. The form will be in accordance with the respective Dean’s discretion regarding commonality.

20.8 Supplemental Evaluations that address particular learning outcomes of a course or course section will be the same for all students that have failed to meet the same learning outcomes of that course or course section.

21. Language Used in Examinations and Course Work

21.1 A student may write examinations in either English or French, except that the examinations in language courses must be written in the language concerned.

21.2 With the exception of language courses, a student may write assignments or other course work in the student's first official language. However, the student must inform the instructor of the student's intention of handing in assignments and other course work written in the official language different from the one in which the course is given no later than seven days after the beginning of the term. If the instructor is unable to mark course work written in that language, the instructor must immediately inform the department responsible for the course of the student's request. The department shall make arrangements for the course work written in that language to be properly marked.

22. Complaints, Grievances, Appeals and Re-reads of Examinations

22.1 A student with a complaint or issue that is academic in nature should first communicate the concern to the involved instructor in an informal manner. This should be done as soon as possible after the student first becomes aware of the issue. The student must ensure that the instructor is aware of all of the facts that the student believes have a bearing on the issue, and which could affect the instructor's reconsideration of the issue, but which may not have been considered in the instructor's initial decision. The instructor will examine the issue again; reconsider the decision on the basis of the information that the student has provided, and will provide a response to the student as quickly as is practicable, and normally within seven (7) calendar days.

22.2 If the student is not satisfied with the instructor's decision, the student should take up the issue with the Chair of the Department or Programme of Study concerned in an informal manner. The student must ensure that the Chair of the Department or Programme of Study is made aware of all the relevant facts having a bearing on the issue. The Chair of the Department or of the Programme of Study concerned must provide a response to the student as quickly as is practicable, and normally within seven (7) calendar days.

22.3 If the student is not satisfied with the decision, a formal Appeal may be made to the Dean of the Faculty or Division responsible for the programme. This Appeal must be made in writing and submitted, through the appropriate Department Head or Programme Chair, as soon as practicable, but not later than twenty-one (21) calendar days after the student was informed of the decision of the Chair of the Department or Programme. The student should attach to the Appeal copies of all relevant documents and when copies are not available, provide clear references to other documents that the student feels are relevant. The responsible Dean will inform the student in writing of the decision with respect to the Appeal. Normally, within fourteen (14) calendar days of the date of receipt of the completed Appeal from the student.

22.4 If the student is not satisfied with the decision reached by the Dean, an Appeal may be made to Faculty Council. The student must submit the Appeal in writing, within twenty-one (21) calendar days of receiving the decision of the Dean. The student must submit the Appeal to Faculty Council through the Registrar, and should attach to the Appeal, copies of all relevant documents. When copies of documents are not available, the student must provide clear references to those documents that the student feels are relevant. Appeals to Faculty Council will normally be considered at the next scheduled meeting of Faculty Council, provided that the Registrar received the Appeal at least four (4) working days before the scheduled meeting of Faculty Council. The Registrar will inform the student in writing of the decision made by Faculty Council concerning the Appeal.

22.5 If the student is not satisfied with the decision of Faculty Council an Appeal may be made to the Senate. The student must submit the Appeal in writing within twenty-one 21 calendar days of receiving the decision of Faculty Council. The student must submit the Appeal in writing to the Senate through the Registrar, and should attach to the appeal copies of all relevant documents including a statement describing the basis of the appeal. Appeals will only be heard by Senate if they are based on new information or an abuse of process. Merely disagreeing with the decision of Faculty Council will not be considered a legitimate basis for an Appeal. Senate may decline to hear an Appeal if it finds that there is no legitimate basis for the appeal. Appeals to Senate will normally be heard at the next scheduled meeting of the Senate. The Registrar will notify the student in writing of the Senate’s decision concerning the Appeal within seven (7) calendar days of the decision being made. The decision of Senate is final and may not be appealed further.

22.6 If the student's complaint or grievance pertains to the marks awarded on a final exam and cannot be resolved in an informal manner, the student may make a formal request to have the exam re-evaluated. This request is to be made in writing to the Registrar. The Registrar will forward the request for re-read to the Head of the appropriate department, who will decide how the re-read will be conducted. The result of the final exam re-read will be used to replace the original exam’s mark and used in the determination of the student's final course grade. To ensure that such matters are addressed with due diligence, a request for re-read must normally be submitted not later than thirty (30) days after the student has been made aware of the result. A request for re-read will address only one exam, and normally will not be entertained for assignments, tests, or any other work that has been removed from the custody of the instructor after being marked and recorded.

22.7 A student wishing to make a complaint on an academic issue which is not related to a specific course has to take it directly to the person responsible, whether the Programme Chair, the Head of Department or the Dean. The complaint or grievance will then follow the process within the time periods as prescribed above.

22.8 Appeals related to Academic Sanctions imposed due to the application of Academic Regulation 23 must be appealed through the process described in Academic Regulation 23.

23. Academic Integrity

23.1 Integrity –When you do the right thing even though no one is watching. Integrity is essential to the academic enterprise and its foundations in the open, independent, and free exchange of ideas. The core values of integrity, both academic and otherwise include: honesty, fairness, respect, responsibility, and trust. Academic Integrity demands that all members of RMC act in accordance with these values in the conduct of their academic work, and that they shall follow the rules and regulations concerning the legitimate and accepted conduct, practices and procedures of academic research and writing. Academic Integrity violations are defined as Cheating, Plagiarism or other violations of academic ethics. (It is important to note that, while the list below is comprehensive, it should not be considered exhaustive.)

Cheating includes:

1. An act or attempt to give, receive, share, or utilize unauthorized information or unauthorized assistance at any time for assignments, tests or examinations. Unauthorized assistance includes generative artificial intelligence (AI) help beyond 23.1.a.i below and/or instructors’ permissions. Students are permitted to mentor or assist other students with assignments and laboratory reports, but, students will not permit other students to copy their work, nor will students copy other students’ work, and they must acknowledge when they have received assistance from others, including generative AI assistance, as outlined below;
   1. ) Students may use AI tools for the same tasks they accomplish with tools such as internet search engines, library database searches, online dictionaries, and online thesauruses, unless any of these uses go against a specific instructor’s direction.
   2. ) Unless specifically authorized by instructors, any use of generative AI tools beyond 23.1.a.i above is prohibited.
   3. ) In any case in which an instructor allows the use of generative AI beyond what is stated in 23.1.a.i above (e.g., to go through the process of generating content or to study AI), AI-generated content must be fully disclosed, cited, and described in any work or presentation. 
2. Failure to follow rules on assignments, presentations, exercises, tests, or examinations as detailed by the respective professor or test/exam invigilator;
3. Unauthorized co-operation or collaboration;
4. Tampering with official documents, including electronic records;
5. Falsifying research, experimental data, or citations;
6. The inclusion of sources that were not used in the writing of the paper or report; and
7. The impersonation of a candidate at presentations, exercises, tests or an examination. This includes logging onto any electronic course management tool or program (e.g. Moodle, Black Board, etc.) using someone else’s login and password.

Plagiarism includes:

1. Using the work of others, including generative AI content, and attempting to present it as original thought, prose or work. This includes failure to appropriately acknowledge a source, (including AI content and the use of generative AI to generate content), misrepresentation of cited work, and misuse of quotation marks or attribution;
2. Failure to acknowledge adequately collaboration or outside assistance and;
3. Copying.

Other violations of academic ethics include:

1. Not following ethical norms or guidelines in research;
2. Failure to acknowledge that work or any part thereof has been submitted for credit elsewhere;
3. Misleading or false statements regarding work completed; and
4. Knowingly aiding or abetting anyone in committing any form of an Academic Integrity violation.

23.2 All cases of suspected Academic Integrity violations must be reported to the Department Head responsible for the course in which the alleged Academic Integrity violation took place. The Department Head must in turn inform the appropriate Dean of the suspected Academic Integrity violation. Students suspected of an Academic Integrity violation cannot avoid an investigation or its potential ramifications by withdrawing from the course. A committee made up of the Department Head, Dean and the Chair of the AIC will first decide whether there is a reasonable suspicion that an Academic Integrity Violation has occurred. If there is reasonable suspicion, this committee will refer the file for investigation. If there is not, the Academic Integrity investigation process will stop, and the file returned to the instructor. The Department Head will explain the findings to the instructor. Depending on the situation, there may be an opportunity to mentor the student. Investigations of alleged incidents of Academic Integrity violations shall be under the control of the Faculty Dean with jurisdiction over the course in which the infraction occurred. The Dean will decide who will be delegated to carry out the investigation. The results of all such investigations are reviewed at a regular meeting of the Academic Integrity Council. If the Academic Integrity Council determines that an Academic Integrity violation has taken place, the Academic Integrity Council may award one or more Academic Sanctions listed in Regulation 23,3. All cases involving expulsion will generate an automatic appeal to Senate. The Senate in accordance with Regulation 18.4 has the authority to require a student to withdraw. Faculty Council will be informed on a regular basis of any Academic Sanctions that are awarded. The findings with respect to Academic Integrity violations will be published in a public forum without names or other identifiers, such as student numbers on a periodic basis

23.3 Academic Sanctions imposed upon students found guilty of an Academic Integrity violation will consist of one or more of:

1. Recorded Caution;
2. Reduction in mark for the work involved;
3. Reduction in mark of the course for which the work involved was submitted;
4. Suspension for a fixed period of time;
5. Annotation of Official Transcript and;
6. Expulsion.

When determining the appropriate Academic Sanction mitigating or aggravating circumstances may be considered.

In addition to the Sanctions described above, a student found guilty of an Academic Integrity violation may be required to re-submit any work that was deemed to constitute an Academic Integrity violation. If work is required to be re-submitted, the student will be informed in writing by the appropriate Department Head or Programme Chair within seven (7) calendar days of the decision being made of the nature of the required submitted work, the maximum mark it will be eligible to receive and the date by which it must be submitted. Work that is re-submitted may be awarded a reduced mark or zero. If a student fails to re-submit the required work to a satisfactory standard by the required date a mark of zero will be awarded for the course and the student will normally be deemed to be in a Failed Term Status. Academic sanctions imposed may also include exclusion from or suspension, cancellation, or forfeiture of any scholarships, bursaries, or awards with any academic component.

23.4 When it is determined that a member of the Canadian Armed Forces has committed an academic integrity violation(s), the Academic Integrity Council, through the Registrar, will notify the respective Commanding Officer (CO) of the findings and the  sanction(s) imposed by the Academic Integrity Council.  In any instance of an Academic Integrity violation by a Canadian Armed Forces member further administrative or disciplinary action may be taken, as deemed appropriate by the member's Commanding Officer.

23.5 Students who are found guilty of repeated or aggravated Academic Integrity and, as a consequence, are expelled from RMC will not be considered for admission or readmission to any programme of study or course offered by or through RMC. After a period of not less than five years from the date of expulsion, the Senate may, upon receipt of a written request, review an expelled student's case and consider an application for admission or re-admission.

23.6 All Academic Sanctions will become part of a student's permanent academic record. For serious cases of Academic Integrity violations, and upon specific direction by the Academic Integrity Council, a student's Official Transcript may be annotated so as to indicate that an Academic Integrity violation took place and that an Academic Sanction was awarded.

23.7 RMC and its faculty members reserve the right to employ originality checking and plagiarism detection instruments or services to protect, preserve, and promote the academic integrity of the credits and degrees and certificates it grants. Students enrolled in a RMC course may, as part of the requirements to receive credit for that course, be required to submit their work to such originality checking and plagiarism detection instruments or services.

23.8 Students must be provided with the investigation report and any other documents or evidence that may be used in determining their culpability. In addition, they have a right to provide a written response to the investigation and any other evidence that may be used by the Academic Integrity Council in determining culpability.  Students have the right to appeal any decision of an Academic Integrity violation or any sanction awarded as a result of a finding of an Academic Integrity violation.  If the student is not satisfied with the decision of the Academic Integrity Council an appeal may be made to the Deans’ Council. The final authority to hear any appeals arising from decisions made by the Academic Integrity Council will be Deans’ Council, except for sanctions that involve expulsion; all cases involving expulsion will generate an automatic appeal to Senate. The student must submit the appeal in writing within twenty-one (21) calendar days of receiving the decision of the Academic Integrity Council. The student must submit the appeal in writing to the Deans’ Council through the Registrar, and should attach to the appeal copies of all relevant documents including a statement describing the basis of the appeal. Appeals will only be heard by Deans’ Council if they are based on new information or an abuse of process. Merely disagreeing with the decision of the Academic Integrity Council will not be considered a legitimate basis for an Appeal. Deans’ Council may decline to hear an appeal if it finds that there is no legitimate basis for the appeal. Appeals to Deans’ Council or Senate will normally be heard at the next scheduled meeting of Deans’ Council or the Senate. Normally, appeals to Deans’ Council or  Senate will be on a paper basis only.  At the request of the student, Deans’ Council  or Senate may agree to hear the appeal in viva voce but this is at the discretion of Deans’ Council or Senate. The Registrar will notify the student in writing of Deans’ Council’s or the Senate’s decision concerning the appeal within seven (7) calendar days of the decision being made. In cases not involving expulsion, the decision of Deans’ Council is final and may not be appealed further. In cases involving a sanction of expulsion, the decision by Senate is final and may not be appealed further.

23.9 Academic Policy Directive No 1: Academic Integrity amplifies this academic regulation, describes the process to be followed in greater detail, and provides sample documentation.

23.10 Academic Integrity Violations Occurring at RMC Saint-Jean – Information pertaining to an RMC student found guilty of having committed an Academic Integrity Violation at RMC Saint-Jean will be transferred to the Academic Integrity log of violators at RMC. All transferred cases will be treated as though they had occurred at RMC when determining sanctions. Conversely, all relevant details of an Academic Integrity violation will be forwarded to RMC Saint-Jean when a student who has committed an Academic Integrity violation at RMC transfers to RMC Saint-Jean.

23.11 In cases where the conclusions of AIC are not in agreement with the instructor’s allegations, the applicable Academic Integrity Council representative will explain the Academic Integrity Council’s finding to the instructor and the student, comprised of a summary of the considerations that were discussed prior to the AIC vote.

Academic Integrity Course Description

AI100 Academic Integrity

Academic integrity is fundamental to teaching, learning, and research at RMC. For this reason, all RMC undergraduate students must complete this course, which outlines the values and principles of academic integrity at RMC; explores in detail RMC’s academic integrity regulations, including with regard to the use of generative artificial intelligence (GenAI) in academic work; and provides guidance for avoiding academic integrity violations. Upon completion of the course, students should have the knowledge and awareness to apply the values of academic integrity at RMC and beyond. Successful completion of the Moodle modules will constitute a pass in the course.

24. Full Time Undergraduate Students

24.1 Except for First Year, a full time student may, with the permission of the responsible department head, enrol in a maximum of one credit per term over the normal course load for the Programme of Study. Students wishing to enrol in more than one extra credit per term beyond the normal programme must first obtain permission of the responsible Dean. Minimum and maximum credits for full time status are presented in Table D-1.

Table D-1 (minimum and maximum credits permitted by term)

25. Part-Time Undergraduate Students

25.1 A Part-Time Student may take a maximum course load of 3 credits in any one term and must complete at least one course every two years to remain registered in a Programme of Study.

Standing Regulations applying to any student who started in a Programme for a Bachelor of Arts, Bachelor of Arts (Honours), Bachelor of Science, Bachelor of Science, (Honours) or Bachelor of Engineering degree before Academic Year 2021/2022.

8.8 Second Language Credits - ROTP/RETP/UTPNCM Students: ROTP/RETP/UTPNCM Students achieving the bilingual standard (BBB) on official language tests will be awarded an unallocated junior credit with a mark of 90 percent. For comprehension, writing, and speaking, students will be awarded an additional credit with a mark of 90% for each score indicating fluency or better (C or E). A maximum of four such credits will be awarded for a student's second official language. A further two credits may be awarded on the same basis for other languages, subject to formal testing, for a maximum of 6 second language credits. All BBB and above credits will normally be allocated to the third year in a four year *full-time* programme. Credits achieved in fourth year will be applied to that year. Credits granted on this basis are annotated on the transcript with the course.

Standing Regulations Applying to Students Prior to 1 September 2003

29. To be granted pass standing a cadet must:

1. achieve a satisfactory standard in Physical Education and in Military Training;
2. achieve a satisfactory standard in Second Language Training; and
3. obtain a favourable report in Officer-Like Qualities.

46. A cadet who, in the opinion of the staff, fails to develop the necessary officer-like qualities will, on the approval of the Commandant for such action, be required to withdraw.

Definitions

Academic Year:

For full-time students, the period from September to May. The academic year is divided into three terms: Fall Term, Winter Term, and Summer Term. For the purposes of determining academic standing the Summer term is not normally considered to make up the academic year.

Audit:

Courses that are taken without the purpose of earning academic credit. See Academic Regulation 8.3.

Challenge Examination:

An examination to test the knowledge of candidates in the subject matter of a particular course. The purpose of the Challenge Exam is to establish a basis for the granting of credit for the course, without the normal requirements for attending the course and completing the usual course requirements. See Academic Regulation 8.4.1.

Contact Hours:

The estimated number of hours per week, the course requires. The first number indicates the hours in the classroom. The second number indicates the hours of laboratory or practical work. The third number indicates the estimated hours of at-home study.

Core Curriculum of RMC:

Courses RMC students are required to take in order to prepare them to take on positions of leadership within the Canadian Armed Forces (CAF).

Corequisite:

A course which must be completed successfully before, or studied concurrently with, the course for which it is prescribed.

Course:

A unit of study designated by a code and number in the Academic Calendar.

Course Grade:

The grade assigned on completion of the course, based on assignments, practical work, examinations and/or other course requirements as determined by the course instructor.

Credit:

The equivalent, for all academic programmes, of a course consisting of about 39 hours of lectures, normally delivered in one term.

Credit Granted:

Credit granted based on challenge exams, through the appropriate Department, non-university courses, or other types of experience which are assessed through the Prior Learning Assessment and Recognition (PLAR) process as duplicating RMC's academic requirements. See Academic Regulation 8.4.

Discipline:

A field of study within a Programme of Study. A discipline will be either Major, Concentration, or Minor depending on the number of credits completed in the field of study.

Elective:

A course belonging to another discipline that a student may take to complete the minimum requirements of a Programme of Study or an optional course that is not required for a Programme of Study.

End of Term:

The end of term coincides with the end of the final exam period for that term.

Equivalency:

A course that has been reviewed by the faculty through PLAR and/or Syllabus Committee, as appropriate, and has been approved as covering at least 60% of the course content and all required key elements of the course to which it has been defined as equivalent. See Academic Regulation 9.

Exception:

A course that has been reviewed by faculty, and approved to replace another course, based on exceptional circumstances.

Exclusion:

Two courses which are anti-requisites, meaning credit will not be granted for both courses. All equivalencies are exclusions while all exclusions are not necessarily equivalencies.

Exemption:

Granted when a student is not required to complete a Mandatory course within a Programme of Study because of prior exposure to related material. See Academic Regulation 8.6.

Extra course:

A course which exceeds the requirements of the Programme of Study and which is taken only with the special permission of the Dean responsible for the programme in which the student is registered. See Academic Regulation 8.5.

Failure of a Course:

A student is deemed to have failed a course if the student fails the normal requirements for a course and does not successfully pass the supplemental evaluation.

Full Time Undergraduate Students:

Those students registered in the minimum number of credits by term and academic year in accordance with Table D-1 for their Programme of Study once the deadline for course withdrawals has expired. See Academic Regulation 24.

Good Standing:

Good standing implies that all a student's obligations to the College have been met. The requirements differ depending on the category of student. For example, the student must have paid all required fees, and must be of good character, such that the award of the degree or certificate requested does not impugn the values and reputation of the College.

Interest Only Student:

An Interest Only student is a student who is taking one or more courses at RMC without being admitted to a programme of study or certificate.

Letter of Permission:

A letter signed by the Registrar that RMC students require in order to take courses at other institutions for credits towards their programme of study at RMC. See Academic Regulation 8.9.

Mandatory Course:

A specific course which a student must pass, or otherwise receive credit, in order to complete a Programme of Study.

Optional Courses:

Courses within a discipline that are not Mandatory Courses.

Part-Time Undergraduate Students:

Students who are registered in less than the minimum number of credits of the full year programme for their Programme of Study. See Academic Regulation 25.

Pass:

A student is deemed to have passed a course if the student completes all requirements for that course to the satisfaction of the instructor.

Post Nominal:

Students who successfully complete the four interlocking pillars merit the "rmc" post nominal.

Prerequisite:

A course which must be successfully completed prior to commencing the course for which it is required.

Programme of Study:

The minimum set of courses required for the completion of a particular degree or certificate.

Suitable Substitute:

A course that has been reviewed by the faculty through PLAR and/or Syllabus Committee, as appropriate, and while it has not been approved as an equivalency, has been approved to replace a specific course to meet a given requirement in a degree or certificate. This is based on the common learning objectives shared by the required course and the suitable substitute. While both courses meet the requirement, because they are not equivalencies, both may be taken for credit, and either one may be applied as meeting the requirement and the other as an elective.

Supplemental Evaluation:

A Supplemental Evaluation assesses a student`s capability to fulfill the minimum learning outcomes of the course for students who have failed the course. See Academic Regulation 20.

Term Average:

The student's weighted average calculated at the end of any academic term based on all courses completed in that term plus the marks of all full-year courses which are in progress at that point. Weighted averages are based on the number of credits.

Transfer Credits:

Credits for work done at an accredited post-secondary institution. See Academic Regulation 8.7.

Visiting Students:

A visiting student is a student enrolled in a programme at another university who is authorized by that institution and by RMC to take courses at RMC.