The Visiting Graduate Student Plan allows a graduate student registered at a university in Ontario (Home University) to take graduate courses at another Ontario University (Host University) without completing further admission formalities. The student pays fees to the Home University and is classified as a visiting student at the Host University, where he/she pays no fees.
Responsibilities of the Student
The student must complete the "Visiting Graduate Student Application ", insuring that all requested information is clearly indicated. He/she must then obtain approval for the courses requested in the sequence specified on the form.
It is the student's responsibility to ensure that the application reaches the Host University Graduate Office as early as possible and in any event not later than the last date for registration of the term in which the course(s) concerned are to be taken.
In the event of withdrawal from a course, the student must send a "Notification of Withdrawal from Courses" to the Graduate Offices of his/her Home University and of the Host University. The last date for withdrawal is the date specified for this purpose by the Host University. Failure to respect this deadline may result in the recording of a failing grade on the record of the student.
Refunds, if any, are governed by the appropriate policies of the Home University of the student.
Responsibilities of the Home University Department Chairman and Graduate Dean
Upon approving a "Visiting Graduate Student Application", the Department Chairman and the Graduate Dean certify that the student:
- is pursuing a graduate degree programme as indicated on the form;
- is in good standing and is enrolled for the terms concerned;
- needs the course(s) as part of the requirements for the degree; and
- will receive course credit provided the necessary standing is obtained.
To avoid questions regarding standing arising from differing grading policies, the Home University is urged to specify the minimum passing grade which the student should obtain under the heading "internal recommendations".
Responsibilities of the Host University Department Chairman and Graduate Dean
Upon approving a "Visiting Graduate Student Application", the Department Chairman and Graduate Dean of the Host University certify that:
- the course(s) specified on the form will be offered during the term(s) indicated;
- the student will be assured a place in the course(s); and
- the student will be identified as a visiting student not required to pay fees and not to be reported for formula claims (MCU).
The Host University also agrees to report the grade(s) obtained by the student to the Home University Graduate Dean without any undue delay.
Requests for additional information about the Visiting Graduate Student Plan should be directed to the Graduate Studies Office of the Home or the Host University.