Guide to Undergraduate Distance Education

Table of Contents

  1. Welcome
  2. RMC of Canada Portal
  3. Student Contact Information
  4. Admission
  5. Financial Services
  6. RMCC Transcripts
  7. Prior Learning Assessment and Recognition (PLAR)
  8. Course Registrations
  9. Withdrawal from a Course and Course Extension
  10. Course Material
  11. Student Cards and Library Services
  12. Work Strategies
  13. Assignments
  14. Final Exam Registration
  15. Change of Academic Programme and Re-admission
  16. Academic Regulations
 

1 Welcome

The Division of Continuing Studies (DCS) extends a warm welcome to all undergraduate distance students at the Royal Military College (RMC) of Canada and hopes their academic and professional pursuits will be both successful and challenging.

The Guide to Undergraduate Distance Education is produced by DCS and is designed to give students registered in an undergraduate Distance Education course at RMC of Canada an overview of the policies, procedures and operations regarding distance education courses, and to highlight the services provided by DCS.

There are no insurmountable hurdles in distance education! Contact your Programme Representative as soon as you become aware of any problem. We can help; and, the sooner we know, the better we can assist you.

All Distance Education courses are administered online (Internet) through the RMC of Canada Moodle Learning Management System.

2 RMC of Canada Portal

RMCC Portal

For students and instructors, the Portal is an Internet-based means of accessing academic and administrative services, as well as a communication tool. It allows students to:

  • register online,
  • pay their course registration fees,
  • verify their course registration status,
  • obtain course material shipping information,
  • print tuition fees, student summary and T2202A, and
  • view and update their personal information (email and mailing address),
  • view instructor contact information, and
  • view final marks for all courses completed at RMC of Canada.

Students can also use the Portal to:

  • withdraw from a course,
  • communicate with their instructors,
  • register for their final examination, and
  • access library information, services and learning resources online.

For more information on the available services, refer to the information appearing on the Portal home page at the above address. Information concerning the Portal account is sent via email to DCS students upon their enrolment with DCS. Instructions on Signing-in for the first time can be found in the Login Tips section of the Portal homepage. If you have not received or have forgotten your Portal account information, please contact dcs-support@rmcc-cmrc.ca.

Please note that the RMC of Canada Portal is not accessible from the Defence Information Network (DIN).

3 Student Contact Information

It is very important that DCS have accurate information on a student’s mailing address, telephone number, email, etc. Throughout the duration of a course, DCS may need to contact students regarding course related issues. It is the responsibility of the student to update and maintain their personal information for contact purposes.

Please update your personal information via the RMC of Canada Portal at: RMCC Portal

4 Admission

For all students interested in pursuing undergraduate studies at RMC of Canada please visit Admissions for further information.

5 Financial Services

The Comptroller’s Office provides financial services to all units of RMC of Canada. Please note that tuition fees receipts and T2202A tax slips are available through the Portal. If a student has a query about his or her statement or about the T2202A tax slip, the Comptroller’s Office can be reached at the following number:  613‑541-6000 x 6618.

6 RMCC Transcripts

If you require an official transcript, complete and submit the Academic Transcript and Document Request Form.

Send the completed and signed request form to:

Royal Military College of Canada
Office of the Registrar
P.O. Box 17000, Station Forces
Kingston, ON, K7K 7B4

Tel: 613-541-6000 x6365
Fax: 613-541-6357
Email: transcripts@rmcc-cmrc.ca

6.1 Request for Transfer of OPME Credits

If you have completed any of the university-level OPME courses and require an official RMC of Canada transcript, please contact: plar-efa@rmcc-cmrc.ca.

7 Prior Learning Assessment & Transfer Credits (Undergraduate)

RMC of Canada recognizes that significant university level learning can take place outside of post-secondary institutions and as such respects all forms of learning no matter how it is attained.

The aim of RMC of Canada Prior Learning Assessment & Recognition (PLAR) is to acknowledge the importance of this learning by providing an accessible, fair and academically rigorous process for assessing this learning to determine whether it meets the standards of university level learning.

The RMC of Canada PLAR process involves individual assessment of prior learning by faculty and the awarding of credit when this learning is of the expected range and depth for the particular academic credential requested by the individual.

The purpose of the PLAR process is to recognize all university level learning by ensuring that RMC of Canada policies are in line with other Canadian universities.

The goal is to enrich the learning experience of the student and help the student meet his/her academic potential while at the same time maintaining the academic integrity of RMC of Canada.

Students applying for admission into a programme of study who have completed programmes or courses at other universities, community colleges, or CEGEP (Collège d’enseignement général et professionnel) or professional training courses taken either within the Canadian Armed Forces (CAF) or through some other organization (whether in Canada or abroad), may seek to have their prior learning at a university level recognized by RMC of Canada.

To obtain advanced standing in a programme of study at RMC of Canada, please complete the form Request for Prior Learning Assessment (available on the RMCC Portal) under Forms.

For more information on assessment and recognition services, please visit: Prior Learning Assessment.

7.1 Request for Transfer of OPME Credits

If you are enrolled in an undergraduate programme of studies at RMC of Canada and have successfully completed all of the modules of one or several university-level OPME courses, you may request the transfer of the applicable credits to your undergraduate programme at no charge. Please contact plar-efa@rmcc-cmrc.ca.

8 Course Registrations

With the exception of visiting students from other universities who have obtained a letter of permission, only students admitted to a programme of study offered by RMCC and those admitted as Interest Only students may register for courses offered through DCS. The list of undergraduate courses offered at a distance can be found on the RMCC / DCS Web site at: UG Course Offerings for Distance Education.

8.1 Registration Periods

Registration periods for distance courses:

  • Fall term: July 1 to August 15;
  • Winter term: November 1 to November 30; and
  • Summer term: April 1 to April 30.

Late registration periods:

  • Fall term: August 16 to August 30;
  • Winter term: December 1 to December 15; and
  • Summer term: No late registration.

A late registration fee will be charged to students who register for undergraduate distance courses offered by DCS after the registration period.

For the list of RMC of Canada Academic Fees, please visit:
RMCC Academic Fees

8.2 Registration for Undergraduate and Non-Credit Courses

Registration for undergraduate and non-credit courses offered through DCS must be made online via the RMC of Canada Portal.

DCS does not accept course registrations by telephone.

To register for a course, students must also have the prerequisites for the course, if applicable. These are included in the course descriptions found in the Undergraduate Calendar on the RMC of Canada Web site. If you are unsure whether you meet these requirements, do not hesitate to contact a programme representative at DCS. The programme representatives can help students establish a programme of study and to select their courses.

Students without access to the Internet who would like to register for DCS courses must contact their programme representatives for direction.

Programme representatives may be contacted by email, telephone, or in person. Contact information for the programme representatives can be found on the DCS Web site at: Contact DCS.

8.3 Registration in Courses at Another University

Students registered in an RMC of Canada programme of study who wish to take courses at another university and have them count as credits towards their programme of study should first ensure that the courses they have selected fulfill a requirement for their programme. If so, RMC of Canada can grant them a Letter of Permission which will facilitate their registration in the courses they wish to take at other universities while guaranteeing that the credits obtained through these institutions will count towards their programme of study.

To obtain a Letter of Permission, students must complete the Request for Letter of Permission form, available on the RMCC Portal under the Forms tab.

RMC of Canada is a partner of the Canadian Virtual University (CVU), a consortium of Canadian universities involved in university-level distance education. In keeping with its agreement with CVU, RMC of Canada decided not to charge fees for Letters of Permission sent to its partner universities and to accept the minimum pass grade in courses taken at these CVU universities. The CVU Web site CVU web site provides a list of the universities participating in this consortium and of the distance education courses they offer. Students can also find there a form they can fill out to request a Letter of Permission that can be used at all participating universities.

In addition, along with several other francophone universities in Canada, RMC of Canada signed an agreement that facilitates RMC of Canada students’ registration for courses offered at these institutions. The  Association des collèges et universités de la francophonie canadienne (ACUFC) Web siteprovides a list of member universities. Click on the links to access the course catalogues of these institutions. Note that the agreement between RMC of Canada and the ACUFC and several of its members does not include the clause concerning accepting the minimum pass grade or waiving the Letter of Permission fee.

Interest-only students may not request a Letter of Permission.

Students, who have taken courses at other universities while they were enrolled in a programme of study at RMC of Canada, but have failed to obtain a Letter of Permission, may still seek to have credits obtained in this way count towards their programme of study at RMC of Canada. To do so, they must fill out the form Request for Prior Learning Assessment, as specified in Section 7 above - Prior Learning Assessment.

9 Withdrawal from a Course and Course Extension

9.1 Withdrawal from a Course

Students intending to withdraw from a course must officially do so through the RMC of Canada Portal or by submitting an Undergraduate Course Withdrawal form with appropriate supporting documentation. It should be sent by mail to the address indicated on the Form or by fax to the UG Programme Representative at 613-540-8075.

The Undergraduate Course Withdrawal form is available on the RMCC Portal under the Forms tab.

A request to withdraw from a distance education course will be honoured if the request is received within 4 weeks (28 days) after the beginning of a course. No justification is required. Normally, students will receive a reimbursement of the tuition fee for the course minus an administrative fee. However, if there is a deployment/operational, medical or an exceptional circumstance reason for the request and appropriate substantiation is provided, the tuition fee for the course will be reimbursed in full. Either way, no mention of the course will appear on the student’s transcript.

Requests to drop a distance education course that are received after 28 days but on or before 49 days following the beginning of the course will be honoured. No justification is required. Normally, students are not entitled to a reimbursement of the tuition fee for the course. However, if there is a deployment/operational, medical, or an exceptional circumstance reason for the request, and appropriate substantiation is provided, the tuition fee for the course will be reimbursed in full. Either way, student transcripts will be annotated to reflect the withdrawal from the course.

A request to drop a distance education course that is received more than 49 days after the beginning of the course will not be accepted. Exceptions will be granted to students with a deployment/operational, medical, or an exceptional circumstance reason. On submission of appropriate substantiation, these students will be entitled to a full reimbursement of the tuition fees and their transcript will be annotated to reflect a withdrawal from the course. Students not meeting these criteria are not entitled to a reimbursement of tuition fees and a final mark will be awarded based on the work completed, regardless of whether or not they have been active in the course.

For more details, refer to Academic Regulations - Undergraduate (6, 7, 15, and 18).

9.2 Course Extension

A distance student enrolled in an Undergraduate Programme of Study who, after the 49th day after the beginning of the course is confronted with an unforeseen situation that would make it difficult or impossible to hand in the assignments in the course on time to meet the prescribed due dates and thus to complete the course within the prescribed time limit, should consider applying for a course extension using the form Request for a Course Extension (Undergraduate).  The form is available on the RMCC Portal under the Forms tab.

If, prior to the end of the course, the student requests an extension, he or she may do so by filing an official Request for a Course Extension of up to one term, citing one of three possible reasons:

  1. Deployment/Operational
  2. Medical
  3. Exceptional circumstances

In citing one of the above reasons, the student filing this request must:

  • Provide written proof of the deployment/operational engagement preventing him or her from completing the course (a copy of the order to deploy or a note from the Commanding Officer (CO)). If such proof is provided, no Course Extension Fee or Final Exam Re‑scheduling Fee is applicable. It is expected that the student filing the request will be able to complete the course, including taking the final exam, within four months of the end of the term;
  • Provide a note from his or her physician testifying to a temporary medical incapacity that prevents the student from completing his or her assignments by the end of the course, but that should not prevent him or her from completing the course, including taking the final exam, if a four months extension is granted. If such proof is provided, no Course Extension Fee or Final Exam Re‑scheduling Fee is applicable; or
  • If the request is motivated by an exceptional circumstance, provide substantiation and payment information. The fee for a Course Extension is indicated on the form. If there is a final exam in the course for which the extension is requested, the Final Exam Rescheduling Fee may also be applicable. In the case of a student who cannot take the final exam on a Base, an Invigilation Fee may also apply.

If the extension request was granted and justified by a deployment/operational or medical reason, and by the end of the extension period, the student has not completed the course, he or she will be withdrawn from the course and his or her transcript will show WD against this course.

If the request for a Course Extension is motivated by an exceptional circumstance, and the student has failed to complete the course within the extended period, including taking the final exam, a final mark will be entered, resulting in most cases in a failed course.

For more details, refer to Academic Regulations - Undergraduate (15 and 18).

The Request for a Course Extension should be submitted as soon as the need for extension is identified and always before the last day of classes. If penalties are applied in your course for work submitted after the deadline, they will continue to be applicable until a course extension is received. All the assignments and course work must be submitted in order to be allowed to write the exam. Your instructor cannot grant a course extension beyond the end of term. A course extension is granted by the Head of the appropriate department.  RMC of Canada will not accept a Request for a Course Extension filed after the last day of classes.

For assistance please visit: Contact DCS

Note: Students are strongly encouraged to contact their instructor before filing this request. However, failure to contact the instructor in a timely manner cannot serve as an excuse for late filing of the request. It is strongly advised that the student contact the instructor to discuss whether it would be best for the student to submit the Undergraduate Course Withdrawal, or the Request for a Course Extension, when the reason for requesting a Course Extension is a deployment / operational, medical or exceptional circumstance. Please also note that if a course extension is granted, another instructor may be assigned to grade the assignments and the final exam.

10 Course Material

10.1 Textbooks and Readers

Some RMC of Canada distance education courses require textbooks and/or readers, which are essential for the successful completion of the course. A reader is a collection of articles relevant to a course. It may replace or complement a textbook.

Textbooks and readers are neither supplied by DCS nor included in course tuition. Unfortunately, their cost can be significant, but these costs are beyond the control of DCS. Publishers determine the cost of textbooks, and the cost of readers is determined by the copyright fees charged for reprinting articles and printing costs.

Undergraduate students should wait until they see confirmation via the portal of their registration in a course before buying any textbooks.

It is highly recommended that students purchase all required textbooks and readers from The Campus Bookstore at Queen’s University in Kingston, Ontario, as care has been taken to match the correct edition with the course.

Orders can be placed online at Campus Bookstore or by calling: 613-533-2955 or 1-800-267-9478.

Note: Before you go on the Campus Bookstore Web site to search for the books for your course, ensure you know the correct RMC of Canada course code for that particular course.

In other cases, students are advised to make certain that the textbook edition is correct, including checking the International Standard Book Number (ISBN) of the book obtained against the ISBN on the Course Materials List and/or on the Queen’s University website, since a book with a different ISBN will likely not have the same content as the required textbook for the course.

Though commercial textbooks can be ordered from any bookstore, DCS Course Readers are available only through The Campus Bookstore at Queen’s University.

Q: What does it mean when the Campus Bookstore at Queen's University website mentions that for a given textbook, the quantity available is "0"?

A: For DCS undergraduate courses, two to three months before the start of a semester DCS requests the Campus Bookstore at Queen's University to "adopt" a specific number of textbooks, meaning that the Bookstore orders a specific number of copies of the textbook from the publisher. The number of textbooks adopted is normally based on historical data, i.e., on the number of students that have historically been taking the course. When a larger number of students register for the course, the Bookstore may be short on books, in which case the availability shows "0". However, the student should not assume that the Bookstore is unable to provide the textbook; instead, the student should fill out the order form and send it to the Bookstore. The Bookstore will then find a textbook for the student. The student will be advised if the Bookstore expects problems in obtaining the textbook. Once the Bookstore has a copy of the textbook, it typically takes 2 to 3 business days to send the book to a location in Ontario, and 5 business days for a location outside Ontario. For overseas locations, timings vary greatly depending on the country. If you have any concerns regarding your order, you can email the Bookstore at Frontdesk@campusbookstore.com to obtain more information.

10.2 Online Course Material

The course materials are available electronically via the RMC of Canada website, the Portal and/or on the Learning Management System Moodle.

10.3 Course Overviews

Course Overviews (for Distance Education courses) will provide relevant information to students prior to the course registration period. This includes the evaluation scheme and required textbooks. Course Overviews are available electronically on DCS website:  Course Overview

11 Student Cards and Library Services

Students enrolled with RMC of Canada will receive a student card upon request. In order to request it, students must contact their programme representatives. Please visit: Contact DCS

All UG and PG RMC of Canada students, including those registered as Visiting or Interest-only students, have access to all learning resources and documents available online through the RMC of Canada Portal. Please contact support@rmc.ca or 1-866-677-2857 to request access to the Portal.

RMC of Canada students also have borrowing privileges at certain other universities with whom RMC of Canada has an agreement in place. To use these borrowing privileges, please fill out the Inter-University Library Borrowing Card Application form available on the RMCC Portal under the Forms tab.

DCS students located in the vicinity of Kingston can contact the RMC of Canada Library to discuss borrowing privileges.

12 Work Strategies

Taking a distance education course can be a very rewarding experience. Here are some strategies that can help you achieve your goals:

  1. Ensure that you have all the materials necessary to get started on your course, including academic material, textbooks, readers, and learning aids the instructor has determined necessary. Your course should come with a Course Materials List, which lists all required and optional items.
  2. Allot a specific amount of time each day, or each week, to study in a quiet place away from distractions.
  3. Pay close attention to the assignment due dates. Working back from the assignment due date, plan a schedule to complete the work and to submit the assignment on time.

12.1 Writing an Essay

There are a number of very helpful reference books available at most university bookstores to aid students in writing. The following resources are just a few suggestions:

  • A Military Writer's Handbook (freely available in the courses on Moodle)
  • Buckley, Joan. Fit to Print: The Canadian Student’s Guide to Essay Writing
  • Casson, Leslie E. A Writer’s Handbook: Developing Writing Skills for Canadian University Students

13 Assignments

13.1 General Instructions on Submitting Assignments

Assignments for undergraduate courses are to be submitted electronically on the Moodle course.

If you do not have an RMCC Moodle/Portal account please contact: support@rmc.ca or 1-866-677-2857 during working hours (8:00-16:00 EST).

To submit your assignment on your RMCC Moodle course, follow the steps below:

  1. Log on to your Moodle course
  2. Click on the assignment activity (icon assignment activity icon , with associated text like Assignment 1)
  3. Follow directions to upload the assignment and accept the submission statement
  4. Some courses use Turnitin assignments for checking academic integrity. These types of assignments have a Turnitin icon Turnitin icon

Note: Some undergraduate courses will require students to include graphics, equations and other symbols (e.g. mathematical) in their assignments. Students may experience special challenges in creating these items in a format compatible with their word processing editor. Two approaches are recommended:

  1. Use a commercial or freeware specialty software program to make the necessary graphics, equations (e.g. Microsoft Equation Editor) or other symbols and then insert them into the word processing document containing your assignment. Many freely available tutorials and specialty software programmes exist on the internet that can assist students with this process. Consult with your instructor as he/she may be able to provide additional guidance or advice on appropriate specialty software; or
  2. Hand-draw graphs, equations or special symbols in your assignment and then scan or capture your hardcopy document into an electronic format with a document scanner or digital camera such that the resolution is sufficient to allow the instructor to read and grade the assignment. As a guide, scan documents at a scale of 100% and a resolution of 150 to 200 dpi. Save image file(s) as a .pdf, .tiff, or .jpg (avoid using a file type of .bmp as these files are too large).

The submitted assignment will be recorded in the database, which will allow your instructor to retrieve it for marking.

Note: Keep a copy of all your assignments until you receive your final grade. Problems can occur when transmitting and assignments may need to be re-submitted.

For further assistance in submitting your assignment:

  1. Contact: DCS-Support@rmcc-cmrc.ca, or
  2. Contact RMCC Support at support@rmc.ca or by phone at 1-866-677-2857 during working hours (8:00-16:00 EST)

The RMCC and its faculty members, reserve the right to employ originality checking and plagiarism detection instruments or services to protect, preserve, and promote the academic integrity of the credits and degrees it grants. Students enrolled in an RMCC distance education course may, as part of the requirements to receive credit for that course, be required to submit their work to such originality checking and plagiarism detection instruments or services.

Note that the Assignment File and Course Manual for each course contain the following notice:

“It is the student’s responsibility to read and understand Section 23 of the RMCC Academic Regulations. There are serious repercussions for students who are found guilty of an academic integrity violation.”

13.2 Submitting a Late Assignment

You must notify the instructor if an assignment is going to be late; failure to do so may result in a penalty. If the instructor is unreachable, contact DCS - support@rmcc-cmrc.ca, and a message will be forwarded to the instructor.

13.3 Returning Graded Assignments

Instructors are advised that assignments are to be returned within two weeks of their due date or before submission of the next assignment. The assignment can be picked up on the Moodle course by clicking on the assignment activity where it was submitted. If you have not received your assignment within the time indicated above please contact your instructor. Marks for the particular assignment are available under Feedback in the assignment activity, and in the Moodle Gradebook, available in the Administration block of the Moodle course. If you experience difficulties in receiving your marks, contact: DCS - support@rmcc-cmrc.ca.

In accordance with RMCC Undergraduate Academic Regulations, the instructor may refuse a student permission to write a final examination if the requirements with regards to course work have not been met. In addition, normally, all assignments must be completed to the satisfaction of the Department concerned prior to the last day of the term in which the course is offered in order for the student to complete the course.

14 Final Exam Registration

Students who are registered in an Undergraduate distance education course that has a final exam must request to write the exam.

Please read this section on final examination procedures carefully. You should have a clear understanding of the exam procedures to avoid any unnecessary stress surrounding exams, and to ensure smooth operations of final examinations.

14.1 Guidelines

  1. Consult the Important Academic Dates to find out in which week the final exam session falls and the deadline for your final exam registration.
     
  2. Unless you have other deadlines agreed to by the instructor, all term work and all assignments must be completed to the satisfaction of the department concerned prior to writing the final examination. An instructor has the authority to deny a student the permission to take a final exam or, if the student has nonetheless taken the exam, has the authority to refuse to grade it.
     
  3. Register for the exam through the RMC of Canada Portal. If you don’t have a Portal account, please contact RMCC support@rmcc-cmrc.ca or 1‑866‑677‑2857 during working hours 8:00-16:00 EST to obtain one.
     
  4. Exams are closed book unless otherwise specified by the instructor.
     
  5. Do not bring a laptop to the exam session unless special permission has been requested through your instructor and approved by DCS. In most cases the use of laptops will not be permitted.
     
  6. Exams are three hours in length unless otherwise specified by the instructor.
     
  7. You can write final exams in either official language, except for language courses. Please refer to Academic Regulation #21 - Language Used in Examinations and Course Work at: Academic Regulations.
  8. For those courses in which it is mandatory to pass the final examination, if the student chooses not to write the exam or fails the exam, the final mark awarded for the course will be based upon the work completed, but in no case will it exceed 48%.

A student enrolled in an Undergraduate Programme of Study, who completes all term work and all assignments to the satisfaction of the department concerned and is suddenly confronted with an unforeseen situation (sudden increase of workload, pressing family obligations, short illness etc.) such that it would make it difficult or impossible to take the final exam during the prescribed exam session, may request to re-schedule the final exam by completing the Request to Reschedule Final Exam.  The form is available on the RMCC Portal under the Forms tab.

Note: Exams that are rescheduled must be written within one month from the original exam session.  If not, you must apply for a course extension. Please refer to Section 9.2 above for information on Course Extension. Certain fees may apply.

Please contact the DCS Exam Coordinator if the procedures are unclear or if you have any questions regarding exams by telephone at:  613-541-6000 ext. 3855, or via CSN at 271‑3855, or via email at: exams@rmcc-cmrc.ca.

14.2 Other Special Circumstances

If you are on operational tour or outside the area of a base with an Education Officer, you will need to become involved in the identification of a suitable invigilator for your upcoming exam. Contact the DCS Exam Coordinator at: exams@rmcc-cmrc.ca.

You will be required to suggest a possible exam proctor, for example, candidates may include:

  • Troop or Company Commander, embassy military attaché, or in-theatre Education Officer (if on operational tour);
  • Militia officer such as the Education Officer or the Adjutant of a militia unit (if reserve personnel or spouse living outside the immediate base area) or a faculty member of a post-secondary institution; or
  • An officer with whom you have no familial link, and who has either completed the subject course or is not registered in an academic programme that could eventually make him/her a student in the subject course.

For civilian students living away from a Canadian Forces Base, a suitable proctor may be found among the faculty of the closest post-secondary institution.

Note:  DCS must approve all exam invigilators. To facilitate this, please provide the DCS Exam Coordinator with the candidate’s full name, rank, unit, mailing address, and civilian phone number (for courier purposes).

Candidates will be disqualified from invigilating an exam if:

  1. The student he is invigilating is his friend, neighbour, family member, relative or lives at the same address of the candidate; or
  2. The candidate is a student at RMC of Canada unless he has special approval from DCS approving authorities.

Please note that no exams will be sent without an assigned invigilator.

The personnel of DCS are committed to a “maximum flexibility” policy in order to help you achieve your educational goals. However, DCS can only do so with your cooperation. If you anticipate any problems, please contact exams@rmcc-cmrc.ca as soon as possible. You will find that DCS can accommodate most needs if given the opportunity to address them.

15 Change of Academic Programme and Re-admission

15.1 Change of Programme of Study

The Interest Only Student wanting to apply to a programme of study offered by RMC of Canada or the student enrolled in an undergraduate programme wanting to switch to another programme of study must fill out the Request to Change Programme and submit it, by regular mail, or by fax with all required documents, as mentioned on the form, to the Admissions Office. The form is available on the RMCC Portal under the Forms tab.

The general criteria for admission into RMC of Canada undergraduate programmes can be found in the RMC of Canada Admission.

Students applying for admission into a programme of study who have completed programmes or courses at other universities or community colleges or professional training courses taken either within the CAF or through some other organization, whether in Canada or abroad, may seek to have their prior learning at a university level recognized by RMC of Canada.

It should be noted that admission into another academic programme does not entail the recognition of transfer credits or of credits that were granted in the current programme of study. The student requesting a change of academic programme and seeking recognition of his/her prior learning at a university level must fill out and submit a Request for Prior Learning Assessment.  The form is available on the RMCC Portal under the Forms tab.

15.2 Re-admission

 

Students who haven’t completed a course or received credit counting towards their academic programme in over two years will be considered inactive and automatically withdrawn from their programme of study.

Inactive students enrolled in an undergraduate programme of study will receive an email from RMC of Canada informing them of their imminent withdrawal from their programme of study. They will be encouraged to register in a course for the next semester before the end of the registration period. At the end of the registration period, all inactive students not registered in a course for the next semester will be withdrawn from their programme of study. They may apply at any time thereafter to be readmitted into the same or into another programme of study offered by RMC of Canada. However, their application for readmission will be treated by RMC of Canada as a new application, will be subject to fees, and their academic record will be subjected to a new assessment. Furthermore, programme requirements may have changed since the first enrolment of the student seeking readmission. Students seeking readmission must either contact the Office of the Registrar: Office of the Registrar or admissions@rmc.ca.

RMC of Canada Undergraduate Academic Regulations allow students who have been withdrawn from their programme of study for academic reasons, such as having failed a mandatory course twice or having failed a certain number of courses to apply for readmission into the same programme, but not before at least a full year has elapsed since they were withdrawn. However, students who are withdrawn from a programme of study for academic reasons may immediately apply for admission into another programme of study by either contacting the Office of the Registrar or admissions@rmc.ca.

Students withdrawn from their programme of study because of Academic Misconduct will under no circumstance be readmitted to RMC of Canada.

16 Academic Regulations

We encourage RMC of Canada students to become familiar with the Academic Regulations for Undergraduate Studies in the Undergraduate Calendar at: Academic Regulations, particularly Academic Regulations # 6, 15, 18, 22 and 23:

 

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